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CLASSES TO TEACH YOU HOW TO CHANGE THE WORLD
This tutorial is probably the most important you will ever read. It teaches you how your computer is organized. We explain terms such as files, folders & directories. Then we teach you how to find them. More importantly we teach you how to organize your files. An hour from now, you will feel like a computer guru and we made it easy. This tutorial will make computer life easy.
***Before reading this tutorial we suggest you go to our website and read our Computer Basics Tutorial
Computers are fairly simple to understand if you get rid of all the big
words. All a computer does is store information and then move it around.
This is very similar to a library & a librarian...
The library stores information. Just like a computer.
The librarian finds information and moves it around. Just like your computer processor chip. When explained in terms of a library, a computer becomes very easy to understand.
So we will be using a library to teach you this simple tutorial.
OK, we said a library stores information like a computer & a librarian moves the info around like your processor chip. So what do you call the information on a computer and at the library?
At the library information is stored in books. In your computer information is stored in files. (Gee, this really is easy) A computer stores information, a processor moves it around, and the information is kept in files (that are like books).
Can it get much simpler? Yes...
DISK DRIVES & FILE ADDRESSES
Now, let's walk into the
public library and see how they store the books (information files).
We see that there are several rooms. A BIG room and several smaller rooms.
Most of the information (books) are kept in the big room and smaller
amounts of information are stored in smaller, less often used rooms.
Oh, and by the way, you now know where AOL downloads your files too.
There are currently several
types of operating systems (software) out there for IBM machines. Windows
95, Windows 98, Windows ME, Windows 2000, etc etc etc. Each of these uses
a program to help you find your files. Gee, isn't that nice. I bet they
charge extra for that. Lol...
| | | America Online 8.0
WINDOWS <---This is where all your windows files are run from
at this you could write the America Online directory like this
one last magic trick. You can click on the folders on the left side of
the screen and they will open.
say you someone sends you an email with a file attached that you want to
download (copy from their computer to yours) and save for later.
The first thing you want to do is make sure that this is someone you TRUST (friends, family, etc.). Never download a file from a stranger, because they could be sending you a virus or password stealer.
TO DOWNLOAD A FILE ATTACHED TO EMAIL
Open the email
Click DOWNLOAD FILE
Write down the directory name for future reference
Click SAVE (That's it, the file is saved for later use).
If you don't select a destination file AOL will automatically download the file to:
Often we are reading an email, writing a letter or looking at a file and
we decide we want to save it, onto our computers, so that we can use it
again later. You may choose to save a file to a directory on your disk drive
C:\ (hard drive) or to your Disk Drive A:\ (floppy disks)
TO SAVE (WHILE IN AOL)
Open up what you want to save (Email, letter, etc.)
Click SAVE (A box appears showing directories)
Write down the name of the directory at the top of the box (says "save-in")
Click OK (may say Open) (file is now saved)
OPENING FILES USING AOL AND WINDOWS EXPLORER
Opening a file is like opening a book. You have to do it to read what is
inside. There are several programs that can open a file. This tutorial shows
how to use AOL and Windows Explorer to open a file. Some programs will not
work in AOL (EXE's, AVI's, Some pictures, etc., but will open in Windows
Other programs will work in AOL (Email, text files, etc.), but will not open in Windows Explorer. So the simplest thing to do is try opening a program with AOL, and if it doesn't work, open it with Windows Explorer.
OPENING A FILE IN AOL (Use AOL to open email, text files, GIFs and JPGs)
Start up AOL (You do not have to be online to open or save files)
Click OPEN (A list of directories appears, at the top a box called "Look In" appears)
Use the arrows to the right of "Look In" to find the directory where you saved your file.
Click on THE FILE YOU WANT TO OPEN (This highlights the file).
Click OPEN (File opens)
OPENING A FILE USING WINDOWS EXPLORER (use for pictures, AVI's and EXE's)
Click START (Bottom left of screen)
Click Windows Explorer (A Split Screen Appears)
Find your file by looking for the directory (You may have to click on Disk Drives or Folders on the left, so that you can see their contents (files) on the right.
Place the cursor on the file you want to open
Double Click your left mouse button (File opens)
Click WINDOWS EXPLORER A split screen appears
(Disk Drives and Main folders on the left - files on the right).
Click on the disk drive/folders on the left side of screen to show file you want to move on the right side of the screen).
Put your mouse on the file (that you want to move ).
Click the left mouse button (keep holding it down).
Drag the file to the folder where you want to move it too.
Let go of the mouse button and the file moves to the new folder.
WHY ORGANIZE YOUR FILES?
going to a library where the librarian had one too many beers. She started
just sticking the books anywhere she wanted. She has now been fired for
drinking on the job. You get hired as her replacement. Twenty people walk
in. They all want you to tell them where to find certain books. Now you
would be wishing and praying that the books had been put away in an organized
Now, lets try the same thing on your computer. When it comes from the factory, the files are organized. If you called the factory they could tell you where to find anything you needed to know. Quickly and easily. Believe me, this is a good thing.
Times goes by...
You have been downloading files, but not keeping track of where they are. You have downloaded updated versions of your Internet Service Provider Software (such as America Online's aol30) several times. You download letters, pictures, WAV files (sound), & all kinds of other files while not really caring where you put them.
Now you have a new job, the pay is great. Your new boss had only one requirement. That you take some of your work home & place it on your own personal computer. The boss isn't being mean. She just wants to be able to occasionally ask your opinion on certain items (in emergencies). You agree.
You take files home, download them, and never look at them again for 6 months.
You are now leaving on vacation. The whole family is in the car. Everyone is excited. You are flying to Hawaii. It is the only flight available this week. If you miss it, no vacation. The boss calls, there is an emergency at work. Their system crashed. She needs to ask you just a few questions about the files stored on your computer. You say no problem, then realize, YOU CANT FIND THE FILES!
Is organizing important? Yes, You need to be able to find files later. But there are several more other important things to consider. If you run out of space and your files are unorganized you have to go through your computer one file at a time to delete only the ones you don't need any more. But if your files were organized in directories, you could simply delete all the files in directories you no longer use. One file at a time or fifty files at a time. Which one do you think is easier?
Finally, organizing your files, in the manner I am about to show you, will help prevent you from losing files. Save you tons of work. Probably the most common problem we see online is people having to update their ISP's (Internet Service Provider's) such as AOL (America Online).
The current setup that comes with these programs such as America Online is that your files either get directly downloaded to their download directory (On AOL that means files go directly to America Online 8.0 Download, written as c:\ProgramFiles\America Online 8.0 \Download)
OK, so here is what happens. You want to download a file while you are online. When it goes to download it shows you a list of folders, and normally the choice they have selected for you is called download. This makes it easy. All your files go to the same place. But later this file has tons of files, becomes a mess, and if you ever update your ISP (AOL, etc.) to a newer version you lose the files. Once you find them you have to move them one at a time to a new directory. Talk about a pain.........
There is an easier way!
ORGANIZING YOUR FILES
am a strong believer in taking ten minutes to set things up once, &
never having to deal with all these problems ever again. If you follow
the instructions below. You will never lose a file. You will never have
to move a file. And updating your ISP & deleting the older version
will have no effect (except for WAV files and address books on AOL).
On files are downloaded to c:\ProgramFiles\AmericaOnline8.0\download
What I am suggesting is that we create a new folder called "O1"
on our computer to keep all of our personal files. The reason for calling
it "01" is that your computer stores files alphabetically and
"01" will be the first file. It will be at the top like this
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